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The NewMexicoKids Network understands that some attendees may need to travel in order to attend the training. Following are our policies regarding lodging and travel stipends including an eligibility map. You will also find answers to frequently asked questions and travel tips on this page.
Lodging
NewMexicoKids Network is offering shared accommodations for one night's lodging to eligible attendees traveling to the training. You will be given the opportunity to request lodging during the online registration process, you must also indicate your roommate at this time. Please refer to the map below for eligibility.
Travel Stipends
NewMexicoKids Network will offer a cash travel stipend to eligible attendees traveling to the training. The stipend is calculated based on the distance traveled to the training. Please see the map below to determine if you are eligible.
Attendees must complete the training to receive their stipend. Attendees will sign in and out of the training and indicate whether they are eligible to receive a stipend. The cash stipend will be given out only at the completion of the training.
Eligibility Map
Frequently Asked Questions
Can I submit my meals for reimbursement? No, meals are not a reimbursable expense for attending this training.
Can I submit my mileage for reimbursement? No, mileage is not a reimbursable expense for attending this training, however a travel stipend is available.
What is a travel stipend? A cash stipend of either $50 or $100 available for eligible attendees to subsidize travel expenses.
How do I find out if I am eligible for a stipend? Please reference the map at the top of this page.
How do I get my stipend? Simply indicate that you are requesting your travel stipend when you sign in at the beginning of the training. If eligible, you will receive your cash at the end of the training. If you do not stay for the entire training, you will not receive your stipend.
What if I carpooled? Only the driver of the vehicle is eligible to receive a travel stipend. You will indicate this on the sign in sheet at the beginning of the training.
How do I reserve a hotel room? Eligible attendees may take advantage of shared accommodations. If you would like to reserve a room, you must indicate it on the online registration.
How do I find out if I am eligible for lodging? Please reference the information at the top of this page.
Do I have to have a roommate? Yes, if you want NewMexicoKids Network to pay for your lodging. The training management office can secure a single room for you at our reduced rate, however, you will be responsible for payment in full.
What if I don’t know anyone to share a room with? You should indicate that you would like to be assigned a roommate, or that you would like to pay for a single room.
What night will the room be reserved for? You will receive lodging for April 8, 2010 in order to ensure that you arrive at the training on time.
What hotel will I stay at? Your room will be reserved at the Clubhouse Inn & Suites, located at 1315 Menaul Blvd. and will be guaranteed for late arrival. You will need to provide a credit card upon check in for any incidentals (movies, room service, etc.) you incur.
Travel Tips
Here are some tips to help you have a successful hotel stay.
IN THE CAR Don't leave any visible valuables in your car at a hotel, period. Thieves know that folks pack nice clothes, electronic equipment and extra money while they’re traveling. If you can’t fit everything into your trunk, carry it to your room. Also, if your vehicle allows access to the trunk from the back seat, keep everything with you at all times.
AT THE HOTEL’S FRONT DESK Refuse any room keys you won’t need. If any strangers are standing within earshot of you, don’t allow the attendant to say the number of your room aloud. It is typically written on the envelope that contains your key and they can point to that.
YOU’RE INSIDE, NOW WHAT? Before you enter the room for the first time knock loudly on the door. Hotels have been known to assign the same room more than once in error. Once in, check the room if anything seems like it’s been disturbed, leave the room, alert the desk immediately and ask to change rooms. If you’re room is fine, locate the shortest fire escape route on the back of the door and remember which way you should exit the room in case of emergency. Don’t forget to keep your ID with you at all times. And, while you’re inside the room, lock ALL of the locks. They’re there for a reason.
WHEN YOU GO OUT When you leave, turn your TV on to make it sound like you are in the room. Thieves that pass by won’t even consider stopping if they think a guest is in the room. You may also want to hang a ‘Do Not Disturb’ sign on the door, which will also make it appear to be inhabited.
WHEN YOU ARE BACK IN FOR THE NIGHT Try to park near the entrance or under a light. If you have the sense that anyone is following you go to the lobby or other public place and only proceed to your room when you feel safe. If you have any concerns for your safety, ask the hotel for an escort to your car or room.
INSIDE YOUR ROOM Be aware of uninvited guests. Room service, housekeeping, or other legitimate visitors may come knocking, but always check your peephole before opening the door. If someone claims they are ‘maintenance’ or ‘security’ and you haven’t been warned they need to enter the room, call the front desk and verify that they sent someone. Even if the person is in uniform that doesn’t mean that they’re legitimate. If you have been assigned a roommate and for any reason have concerns about your personal safety, please go to the front desk and share your concerns with them. They will contact the Training Management Office for authorization to make alternative arrangements.
IN CASE OF EMERGENCY If you hear a fire alarm or smell smoke, attempt to exit the room per the instructions on your door. If you can see flames burning in the direction you’re headed, try to find an alternate route or wave a signal out of your window for help. At no time during a fire should you use the elevator, always opt for the stairwell unless you have a disability that prevents you from it.
WHEN YOU CHECK OUT As you leave the hotel, double-check the safe, drawers, nightstands and any other places you may have left belongings: don’t forget your phone charger!
Contact Information:
Tabatha Roybal
Event Coordinator
Kesselman-Jones, Inc.
Tabatha@KessJones.com (505) 266-3451 x102 |
