Your answers to questions about online registration, expense reimbursements and lodging.

4 Online Registration

Registration for all PreK trainings, meetings and the PreK Institute are handled through an online registration system. Although this system may be intimidating at first, it is really quite simple to use and gives you 24 hour access and control over your registration.

1. Do I have to register online? Yes, online registration is the only method to register. Having a paper trail is very important for tracking training attendance. And, having a paperless papertrail is important for the environment!

2. What if I don't have an e-mail address? It is very important that everyone have their own e-mail address, and one they check on a somewhat consistent basis. All of our communication will be through e-mail and more and more PreK resources and materials will be sent through the internet. e-mail communications are quicker and save money so more funds can be spent on the training and not on printing and postage. There are many places you can get a free e-mail account.

3. How do I go back and change my contact information or the training date(s) I selected? You can return to the registration site at any time by selecting the "register online" button on any of the PreK web pages. Right above the box asking for your e-mail address you will see the words "Already Registered?" Click this. You will then be asked for your e-mail address and password. On the next page you will see your name and two options under the heading "Edit" 1. Contact Information and 2. Training Selection. Choose the area in which you wish to make changes and click the continue button on the bottom of the page when you are done.

4. What if I can't remember my password? There is a link that says "Forgot your password?" under the box requesting your password. Click this and follow the directions. The system will reset your password and send you a temporary one to enter your registration. You can go back into your registration record at a later time and change it to your own code if you wish (see directions in question number 3 above on changing your information.) Note: The training office does not have access to your password.

4 Expense Reimbursements

1. What if I don't know how much mileage to claim? If you are unsure of the amount of miles driven, go to www.mapquest.com. Place your address and the address of the meeting location in the direction columns. Mapquest will tell you exactly the number of miles to claim. Don*t forget to calculate your mileage round-trip. Please note: our office does spot check mileage claims.

2. What if I carpool, can I receive mileage as well? There can only be one claim per vehicle. This typically goes to the driver. If you are a passenger you can NOT claim mileage.

3. How many miles do you have to travel to receive mileage? You must travel more than 50 miles one-way to receive mileage reimbursement.

4. What if I drive a district vehicle? If you are driving a district vehicle, you will not be reimbursed for mileage. The district may submit a request for reimbursement.

5. What if I lose the receipts for my travel meals? Meals can only be reimbursed if a receipt is provided, NO EXCEPTIONS.

6. What if I eat with a large group and we only get one receipt? If your meal is on one big receipt, please make a copy and circle your meal on that receipt, initial to the side of the receipt and turn in that amount. Gratuity will only be reimbursed for 15% of your individual meal. Please indicate your portion of gratuity on the receipt.

7. What if my meal is over the amount that can be reimbursed? If your meal exceeds the per meal amount you will be reimbursed for the max per meal amount, anything over will not be reimbursed.

8. Can I purchase an alcoholic beverage with my meal? Alcohol will not be reimbursed.

9. What if I forget to turn in my expense report? If you do not turn in an expense report 30 days after your training you will not be reimbursed.

4 Lodging

1. How do I know if I am eligible for a hotel room? Individuals living more than 50 miles from the training location are eligible for shared accommodations.

2. Do I have to share a room? Yes. You can designate a roommate when you register. If you do not have a roommate, one will be assigned to you. You do have the option of paying for your own single room at the preferred training/meeting rate.

3. How are the lodging arrangements made? When you register for your trainings, you will be asked about lodging. The trainings office will make the hotel reservation, notify you via e-mail prior to the training of your confirmation number, and make arrangements for the bill to be taken care of.