The following policies are designed to help answer your questions about your scheduled presentation at our conferences.  Please scroll down to read more about:

• Presenter Forms
• Continuing Education Requirements
• Handout Requirements
• Presentation Guidelines
• Cancellation Policy

Information specific to your conference will be mailed and/or e-mailed to you in a Presenter Information Packet. 

PRESENTER FORMS

Due to the amount of detail involved in planning conferences, it is critical that deadlines be met. A list of forms that may be included in your Presenter Information Packet is provided below. Refer to your Presenter Information Sheet for conference deadlines.

• Presenter Profile:
  Each presenter must complete this Profile in order to include correct credentials, professional affiliations and contact information. You may also request audio-visual equipment, and make arrangements for conference meals, travel and lodging on this form.

• Presentation Profile
  The information provided on your Presentation Profile includes your presentation title, description and in some cases your session objectives. The conference office reserves the right to edit your title and/or description for final publication in the conference brochure and program.
  

• Speaker Agreement:
  The Speaker Agreement must be reviewed and signed by  each presenter and returned with the other forms. Your signature acknowledges that you have read and understood the allowable reimbursements, handout, audiovisual, presentation, travel and cancellation policies.

CONTINUING EDUCATION REQUIREMENTS

Kesselman-Jones, Inc. applies for continuing education for many of our conferences.  Presenters are typically responsible for providing the following materials depending on the type of credit being offered for a conference.  On your Presenter Information Sheet you may be requested to submit the following items:

• CV/Resume
  Most professional licensing boards require a copy of a presenter’s current CV/Resume. 

• Presentation Outline Flowsheet:
  If your conference Presenter Information Sheet requests the submission of objectives as a requirement, please click here for instructions, a blank form and an example of a completed form.
  

• CME Full Disclosure Form:
  For conferences applying for continuing medical education (CME) credit, speakers must disclose financial arrangement(s) or affiliation with any organization(s) as well as any unapproved or investigational uses of products or devices directly related to the subject matter to attendees of all CME programs.  This is a requirement of the ACCME and the AAPF. 
  

For more information regarding CEU policies and procedures please visit our Continuing Education Units home page.
       

HANDOUTS

The conference office will copy handouts if they are submitted by the deadline date outlined in your Presenter Information Sheet. 

Handout Guidelines:

• Cover page must include presenter’s name and presentation title
• Maximum of 20 pages per presentation
• Handouts will be duplicated double-sided
• PowerPoint slides will be duplicated 6 slides per page
• Originals must be e-mailed or mailed, faxed handout originals will not be accepted.
• Presenters are responsible for obtaining written permission to reproduce copyrighted material. Without a copy of written permission, we will not include any copyrighted material as part of your handouts.
• If you do not submit your handout(s) by the deadline date, you will be responsible for bringing your handout(s) at your expense.

PRESENTATION

Presentations must be planned according to the audience identified on your Presenter Information sheet.   It is expected that the Presentation Description submitted by the presenter to the conference office and published in the conference brochure/program match the presentation given at the conference. 

CHECK IN: Presenters must check in at the conference registration desk at least 30 minutes prior to your presentation. 

AV: Please refer to your Presentation Profile regarding audiovisual equipment.  If you are requesting additional equipment than that provided by the conference, we will make every reasonable effort to secure the equipment for you.  We will notify you immediately if the equipment is not available. 

ROOM SET UP: Most conference breakout sessions are set up classroom style. Keynote sessions are generally banquet rounds.  If you need a special room set up, please indicate your requests on your Presentation Profile.  We will make an effort to adjust the room set up according to your needs. 

CANCELLATION

If you need to cancel for any reason please call (505) 266-3451 immediately so that we can hopefully identify a replacement.